In this article, I will be discussing a time management technique called “batch processing” that is particularly useful for completing certain types of tasks more efficiently and saving time that is more efficiently;spent completing other tasks. I will discuss what exactly batch processing is, why it is a beneficial time management strategy, and finally I will discuss the five steps necessary to successfully batch process tasks.
What is Batch Processing?
Batch processing is a time-saving process that allows you to complete repetitive tasks more efficiently while using less mental energy. At its core, this task is defined as completing a relatively small, repetitive task that you would normally complete on a regular basis over a time, multiple times in a row during a larger chunk of time.
Why is Batch Processing a Beneficial Time Management Technique?
By completing a small task that you would normally complete multiple times daily, on a daily basis, or on a weekly basis, multiple times in one larger chunk of time, you are saving time by freeing up those smaller chunks of your day or week that you would normally spend completing your batch processed task.
Completing a task several times in a row also makes you become more efficient at completing that task. When you come up with a system to complete your repetitive tasks, it allows your brain to become used to completing a certain task, and eventually Destruction chenilles processionnaires it costs your brain, and as a result you, to complete the task at hand repetitively as compared to completing the task individually repeatedly.
The repetitiveness of this process also means that you save mental energy in two ways. First, it takes mental energy to switch from one task to focus its attention on completing another task. This technique allows your brain to focus on completing the same task for a longer length of time, reducing the amount of cognitive, or brain, energy you spend on switching tasks. Second, by completing a routine task ahead of time, as is the case with most tasks you can batch process, you do not have to remember to complete them later, literally freeing your cognitive load, or the amount of space in your brain available to complete other tasks.
How do You Batch Process a Task?
There are four basic steps to batch processing a task. I will list them in order, and then elaborate on each step in more detail. First, you choose an appropriate task to batch process. Second, you choose and schedule a relatively large chunk of time to devote to completing your all repetitions of the task you are completing. Third, you figure out a process, routine or system to completing your tasks most efficiently. Fourth, you actually complete your tasks.
1. Choose an appropriate task:
To choose an appropriate task to batch process, you should think of something that is relatively short to complete, that you have to complete on a regular basis, and that are not time-sensitive in nature to complete.
For example, you would not want to choose, unless you were very motivated and full of energy, writing several academic papers in a row. This would be too long, is not very easy to systematize, is something that typically has varying and time-sensitive deadlines, and is not something that you would typically need to finish on a frequently regular basis.
A more appropriate task would be something like preparing your work outfits for the week, is something you must complete on a weekly basis, you can come up with system of choosing, ironing, and hanging up or something similar to complete the task efficiently, and it is a task that can be completed ahead of time without impacting the benefit of completing it.